Try ShortPoint nowNOTEThis feature will be released in version 8.6.0.0 for SharePoint Online and is not currently available.
Need to find a file you just worked on? Great news! You can quickly access your recently modified documents using our Graph API connection. Your users will absolutely love how fast they can locate the files they need. Simply choose the 'Last Documents Viewed or Modified by Me' use case. Check out the simple steps below to get started.
NOTEThe files in the list will vary depending on the user viewing the page.
TABLE OF CONTENTS
Prerequisites
- You must have ShortPoint SPFx version 8.6.0.0 or later installed in your SharePoint environment.
- You must be a ShortPoint Designer with an active license.
- You must have the Microsoft Graph API connection enabled. Go to How to Enable Microsoft Graph Integration for MS Graph API Connections to learn how.
- You must authorize the necessary permissions (Sites.Read.All and Files.Read.All) in the API access page. To check, go to your SharePoint Admin Center > Advanced > API access.
- You must have the Design Element you want to use to connect on your SharePoint page. For best results, we recommend using Design Elements that allow listing of multiple items (e.g. Icon List, Image List, Simple List, etc.).
Step-by-step Tutorial
Follow the steps below to get started:
Step 1: Edit the ShortPoint Web Part
Go to the SharePoint page you want to use and click Edit:
Close the Toolbox:
Select the ShortPoint web part and click the Edit Properties icon:
Step 2: Switch to Grid Mode
NOTEShortPoint Connect is currently only available in Grid Mode.
Click the Switch to Grid Mode icon:
Step 3: Edit the Design Element
NOTEYou can use any Design Element you want. For best results, we recommend using Design Elements that allow listing of multiple items (e.g. Icon List, Image List, Simple List, etc.). For this guide, we’ll use Image List.
Click the cogwheel icon of the Design Element you’ll use:
Step 4: Connect to Microsoft Graph API
Go to the Connect tab:
Select Microsoft Graph API:
NOTEYou need to enable the Microsoft Graph API connection before using it. Learn more about it in How to Enable Microsoft Graph Integration for MS Graph API Connections.
Step 5: Use the Last Documents Viewed or Modified by Me Use Case
Search for Last Documents Viewed or Modified by Me and select it:
Select Run Query:
Then, click Connect:
Step 6: Map Items
Go to the Items tab:
Delete default content:
Use the link icon to map the properties you want to be displayed:
You can map any property you want. In our case, we used the following properties:
- #resourceVisualization_title in the Title field - shows the name of the documents as the titles.
- #lastUsed_lastModifiedDateTime in the Subtitle field - shows the dates you last modified the item as the subtitles.
- #resourceVisualization_containerWebUrl in the Link field - redirects the user to the actual file link.
NOTECheck out ShortPoint Connect: Basic Tutorial to learn more about mapping properties.
Step 7: Save
Click Preview to see how the Design Element will look:
Click Update to apply your changes:
Select the eye icon to see your page in real time:
Once satisfied, click Save:
Congratulations! Your users can now easily find their recently viewed/modified documents.
TIPHave tons of documents? With the Search & Filter Toolbar, you don’t have to worry anymore! Its search, sort, and filter widgets can quickly locate any document your users need in just a few clicks. Ready to check it out? Head on over to Getting Started: The Basics of the Search & Filter Toolbar to learn how.
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