How to Showcase Your Outlook Emails in SharePoint

With the Microsoft Graph API connection, you can display your users’ Outlook emails, making it quicker and easier to access. Just use the “My Emails” use case and follow the steps below to get you up and running.

NOTEThe displayed Outlook emails will vary for each viewer, showing both their sent and received messages.

TABLE OF CONTENTS

• Prerequisites
• Step-by-step Tutorial
  • Step 1: Edit the ShortPoint Web Part
  • Step 2: Switch to Grid Mode
  • Step 3: Edit the Design Element
  • Step 4: Connect to Microsoft Graph API
  • Step 5: Use the My Emails Use Case
  • Step 6: Map Items
  • Step 7: Save

Prerequisites

• You must have ShortPoint SPFx version 8.6.0.0 and up installed on your SharePoint environment.
• You must be a ShortPoint Designer with an active license.
• You must have the Microsoft Graph API connection enabled. Go to How to Enable Microsoft Graph Integration for MS Graph API Connections to learn how.
• You must authorize the necessary permissions (Mail.Read) in the API access page. To check, go to your SharePoint Admin Center > Advanced > API access.
• You must have the Design Element you want to use to connect on your SharePoint page. For best results, we recommend using Design Elements that allow listing of multiple items (e.g. Icon List, Image List, Simple List, etc.).

Step-by-step Tutorial

Follow the steps below to get started:

Step 1: Edit the ShortPoint Web Part

Go to the SharePoint page you want to use and click Edit:

Close the Toolbox:

Select the ShortPoint web part and click the Edit Properties icon:

Step 2: Switch to Grid Mode

NOTEShortPoint Connect is currently only available in Grid Mode.

Click the Switch to Grid Mode icon:

Step 3: Edit the Design Element

NOTEYou can use any Design Element you want. For best results, we recommend using Design Elements that allow listing of multiple items (e.g., Icon List, Image List, Simple List, etc.). For this guide, we’ll use Icon List.

Click the cogwheel icon of the Design Element you’ll use:

Step 4: Connect to Microsoft Graph API

Go to the Connect tab:

Select Microsoft Graph API:

NOTEYou need to enable the Microsoft Graph API connection before using it. Learn more about it in How to Enable Microsoft Graph Integration for MS Graph API Connections.

Step 5: Use the My Emails Use Case

Search for My Emails and select it:

Then, select Run Query:

Click Connect:

Step 6: Map Items

Go to the Items tab:

Delete default content:

Use the link icon to map the properties you want to be displayed:

You can map any property you want. In our case, we used the following properties:

1. #subject in the Title field - shows the subject of the email as the titles.
2. #sender_emailAddress_adress in the subtitle field - shows the sender of the email.
3. #weblink in the Link field - redirects user to the actual email when clicked.

(Optional) If you are using an Icon List, choose the icon you prefer:

NOTECheck out ShortPoint Connect: Basic Tutorial to learn more about mapping properties.

Step 7: Save

Click Preview to see how the Design Element will look:

Click Update to apply your changes:

NOTEThe displayed Outlook emails will vary for each viewer, showing both their sent and received messages.

Select the eye icon to see your page in real time:

Once satisfied, click Save:

Congratulations! Your users can now access their Outlook Emails right on your SharePoint page.

TIPDealing with a ton of emails? The Search & Filter Toolbar is your best friend for helping viewers quickly track down exactly the email they need. It lets them search, sort, and filter through emails in seconds. Head over to Getting Started: The Basics of the Search & Filter Toolbar to give it a try. 

Related articles:

• How to Enable Microsoft Graph Integration for MS Graph API Connections
• Connection Type: Microsoft Graph API
• Microsoft Graph API: Use Cases