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How to Manually Reindex a SharePoint Document Library

When using the Use Cases feature to filter content from your document library, you may encounter situations where it does not display the correct results or show empty. In this scenario, you may need to manually reindex your document library in order for its contents to be displayed on your site.

SharePoint makes content across several sites within a tenancy accessible and searchable through its Search Engine. It pulls content from a database that has been organized through the process of crawling and indexing.

ShortPoint uses SharePoint’s Search Engine when you want to display content that is outside of your current site or pulled from multiple sites. This means that your content must be crawled and added to SharePoint’s Search Index database before it can be displayed on your site.

If your content does not display the correct results, you can follow the steps in this article to manually trigger the crawling and indexing of your document library.



  • You use Office 365 or SharePoint 2019 environment.
  • You use Modern SharePoint experience.

Step 1. Go to library settings

On your document library page, click the cog icon/settings on the upper right side of your page and select Library settings.

Library Settings

Hit the More library settings link.

More Library Settings

Step 2. Open Advanced Settings

Once you are in the Library settings, look for Advanced settings and click it

Advanced Settings

Step 3. Reindex Document Library

Under Advanced settings, scroll down and click Reindex Document Library.

Reindex document library

A pop-up window will appear. To proceed with reindexing your document library, hit the Reindex Document Library option.

Reindex document library

Step 4. Update Settings

After reindexing the document library, scroll to the bottom and hit OK.

complete the steps

That is it! You can now go back to your page and wait for the correct results to be displayed. It may take between a few minutes up to 24 hours from the time you initiated the manual reindex for the results to show as this depends on the amount of data you have in your document library.

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