How can we help you today?

How to Display Recently Viewed or Modified Documents

NOTEThis feature will be released in version 8.6.0.0 for SharePoint Online and is not currently available.

Need to find a file you just worked on? Great news! You can quickly access your recently modified documents using our Graph API connection. Your users will absolutely love how fast they can locate the files they need. Simply choose the 'Last Documents Viewed or Modified by Me' use case. Check out the simple steps below to get started.


sample recent documents


NOTEThe files in the list will vary depending on the user viewing the page.

TABLE OF CONTENTS


Prerequisites

  • You must have ShortPoint SPFx version 8.6.0.0 or later installed in your SharePoint environment.
  • You must be a ShortPoint Designer with an active license.
  • You must have the Microsoft Graph API connection enabled. Go to How to Enable Microsoft Graph Integration for MS Graph API Connections to learn how.
  • You must authorize the necessary permissions (Sites.Read.All and Files.Read.All) in the API access page. To check, go to your SharePoint Admin Center > Advanced > API access.
  • You must have the Design Element you want to use to connect on your SharePoint page. For best results, we recommend using Design Elements that allow listing of multiple items (e.g. Icon List, Image List, Simple List, etc.).

Step-by-step Tutorial

Follow the steps below to get started:


Step 1: Edit the ShortPoint Web Part

Go to the SharePoint page you want to use and click Edit:


Edit


Close the Toolbox:


close icon


Select the ShortPoint web part and click the Edit Properties icon:


Edit properties icon


Step 2: Switch to Grid Mode


NOTEShortPoint Connect is currently only available in Grid Mode.


Click the Switch to Grid Mode icon:


Switch to Grid Mode icon


Step 3: Edit the Design Element


NOTEYou can use any Design Element you want. For best results, we recommend using Design Elements that allow listing of multiple items (e.g. Icon List, Image List, Simple List, etc.). For this guide, we’ll use Image List.

sample Image List


Click the cogwheel icon of the Design Element you’ll use:


Cogwheel icon


Step 4: Connect to Microsoft Graph API

Go to the Connect tab:


Connect tab

Select Microsoft Graph API:


NOTEYou need to enable the Microsoft Graph API connection before using it. Learn more about it in How to Enable Microsoft Graph Integration for MS Graph API Connections.


Microsoft Graph API


Step 5: Use the Last Documents Viewed or Modified by Me Use Case

Search for Last Documents Viewed or Modified by Me and select it:


 Last Documents Viewed or Modified by Me

Select Run Query:


Run Query

Then, click Connect:


Connect


Step 6: Map Items

Go to the Items tab:


Items tab


Delete default content:


delete default content

Use the link icon to map the properties you want to be displayed:


link icon

You can map any property you want. In our case, we used the following properties:

  1. #resourceVisualization_title in the Title field - shows the name of the documents as the titles.
  2. #lastUsed_lastModifiedDateTime in the Subtitle field - shows the dates you last modified the item as the subtitles.
  3. #resourceVisualization_containerWebUrl in the Link field - redirects the user to the actual file link.


sample mapped items


NOTECheck out ShortPoint Connect: Basic Tutorial to learn more about mapping properties.

Step 7: Save

Click Preview to see how the Design Element will look:


Preview


Click Update to apply your changes:


Update

Select the eye icon to see your page in real time:


eye icon

Once satisfied, click Save:


Save


Congratulations! Your users can now easily find their recently viewed/modified documents.


sample recent documents


TIPHave tons of documents? With the Search & Filter Toolbar, you don’t have to worry anymore! Its search, sort, and filter widgets can quickly locate any document your users need in just a few clicks. Ready to check it out? Head on over to Getting Started: The Basics of the Search & Filter Toolbar to learn how. 

sample search & filter widget

Related articles:

Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.

World's best intranet sites are designed using ShortPoint

Get started today! Learn more
See all 27 topics

Start a trial

Ignite your vision. Install ShortPoint directly on your site, or play in sandbox mode. No credit card required.

Get started today

World’s best intranet sites are designed using ShortPoint

Thousands of companies using ShortPoint everyday to design, brand and build award winning intranet sites.

Get started Learn more