How can we help you today?

How to Enable Sorting by Field in Sharepoint Search

SharePoint Search functionality is one of the most commonly used feature to display contents in your page. In this article, we will give you some simple steps on how to make SharePoint search even better by enabling a search property to be sortable. 


Before we begin

  • Make sure that you are a SharePoint Administrator or SharePoint Farm Administrator to access the SharePoint Admin Center.
  • Make sure that you already have an experience creating/managing search properties

Step 1: Navigate to SharePoint Admin Center

Please follow the step-by-step procedure below, depending on your SharePoint environment. 

Office 365 Search center navigation

SharePoint Admin Center

On the left side of the page, click More Features:

Click More features

In More Features, look for Search, and click Open:

Click Search and Open

A new tab will open which will take you to the Search configuration page. Please click on Manage Search Schema to proceed:

Click Manage Search Schema

SharePoint On-premise Search Center Navigation

Navigate to your SharePoint Central Administration:

Navigate to SharePoint Central Admin

Click Application Management from the left side:

Click Application Management

In Application Management, click Manage service applications under Service Applications:

Select Manage Service Applications

Click Search Service Application 2:

Click Search Service Application 2

On the next page, you will be taken to Search Service Application 1: Search Administration. You may need to scroll down the page to see Search Schema on the left side. Please click it to proceed:

Click Search Schema

Step 2: Navigate to Crawled Properties

You are now on the Search configuration page of SharePoint. From here, you need to click on Crawled Properties:

Note: You may also search for the property in the Managed Property tab, by filtering it or manually searching for the property name.

Go to the Crawled Properties Tab

Step 3: Search for Target Managed Properties

In the Managed Properties page, you have two ways how you can look for a property. If you know the property name that you want to modify, you can enter its name and filter it from Managed Property box (1) or you can also manually scroll down the page and look for it under the Property Name column (2).

Search for a property

Note: If you want to know more about creating a custom user profile property, you can check this article: How to Create Custom User Profile Property in SharePoint Online. 

Step 4: Click Edit/Map Property

In this example, let's say we want to sort a property named Birthday, which is mapped to the property Refinable18. To edit a property, you just simple need to hover your mouse to Birthday property and a dropdown icon will be shown. Click Edit/Map Property.

Click edit map property

Step 5: Ensure following is enabled

Make sure the Sortable is set to Yes - active.

Sortable should be set to active

Info: If you encounter an issue where this option is greyed out, the workaround would be creating a new managed property that is mapped to that crawled property. 

Step 6: Save changes

After modifying this property, you may scroll down to the bottom of the page. On the right side, you will see the OK button. Please click it to save your settings:

Click OK to save settings

Related articles:

Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.

World's best intranet sites are designed using ShortPoint

Get started today! Learn more
See all 25 topics

Start a trial

Ignite your vision. Install ShortPoint directly on your site, or play in sandbox mode. No credit card required.

Get started today

World’s best intranet sites are designed using ShortPoint

Thousands of companies using ShortPoint everyday to design, brand and build award winning intranet sites.

Get started Learn more