After reading this article, you will find more information about PowerApps licensing, available licensing plans and the differences between them.


Licensing Overview for Power Platform


General purpose, full PowerApps capabilities are licensed on a standalone basis. Additionally, limited PowerApps capabilities are included within various Office 365 and Dynamics 365 licenses. A high-level overview of the licensing structure is presented below:



Per user, per app
Per user

Seeded PowerApps

Licensing schemePer user, per appPer userThrough Office 365 and Dynamics 365 user licenses
Description

Allow individual users to run applicationsfor a specific business scenario based on the full capabilities of PowerApps

Equip users to run unlimited applications based on the full capabilities of PowerApps
Customize and extend Office 365 & Dynamics 365 applications


PowerApps Use Rights Included With Office 365 License


Limited PowerApps use rights are included with select Office 365 licenses to allow users to customize & extend Office 365 for productivity scenarios. For a complete list of Office 365 licenses that include PowerApps use rights see the table below:


Qualifying Licenses - Office 365

Office 365 Business Essentials

Office 365 A5 for Students

Office 365 Business Premium

Office 365 Education E3 for Faculty

Office 365 A1 for Faculty

Office 365 Education E3 for Students

Office 365 A1 for Students

Office 365 Education for Homeschool for Faculty

Office 365 A1 Plus for Faculty

Office 365 Education for Homeschool for Students

Office 365 A1 Plus for Students

Office 365 Enterprise E1

Office 365 A3 for Faculty

Office 365 Enterprise E2

Office 365 A3 for Students

Office 365 Enterprise E3

Office 365 A3 for Student Use Benefit

Office 365 Enterprise E3 Developer

Office 365 A5 for Student Use Benefit

Office 365 Enterprise E3 without ProPlus

Office 365 A5

Office 365 Enterprise E5

Office 365 A5 for Faculty

Office 365 Enterprise F1



Here is a brief overview of capabilities included with PowerApps for Office 365 plan. 



Capabilities

Office 365


Run custom apps/portals

Run custom apps (canvas apps)

Unlimited

Run custom apps (model driven apps)

-

Access custom portals

-


Connect to your data

Standard connectors

Premium connectors

-

On premise data gateway

-

Custom connectors

-

Store and manage data

Utilize Common Data Service

-

Create and access custom entities (includes complex entities)

-

Execute workflows

Microsoft Flow use rights (See Flow with Office 365 section)

Per license capacity2   (shared capacity across all PowerApps and Flow usage)

Common Data Service Database Capacity1

-

Common Data Service File Capacity1

-

Daily API request limit2

2,000

1 Common Data Service database and file capacity entitlements are pooled at the tenant level

2 Reference here for more details on usage limits; “PowerApps and Flow capacity add-on” can be purchased

to increase daily service limits.



Stand Alone PowerApps Licensing

Customers that need general-purpose and full capabilities of the platform should license PowerApps on a standalone basis. Licensing is supported on both a “per user” basis as well as a “per user, per app” basis. Both standalone licenses are fully featured. Details follow.


PowerApps Per App Plan 

This allows individual users to run applications (2 apps and a single portal) for a specific business scenario based on the full capabilities of PowerApps for $10/user/app/month. This plan provides an easy way for customers to get started with the platform before broader scale adoption.


Plans and capabilities

PowerApps per app plan

Run custom apps / portals

Run custom apps (both canvas and model driven)

2 apps

Access custom portals

1 custom portal


Connect to your data

Standard connectors

Premium connectors

On premises data gateway

Custom connectors

Store and manage data

Utilize Common Data Service

Create and access custom entities

Dynamics 365 restricted entities access1

Read only

Execute workflows

Microsoft Flow use rights

Within app context

(Classic CDS) Non real-time and real-time workflows


Per license capacity2

Common Data Service Database Capacity3

50 MB

Common Data Service File Capacity3

400 MB

Daily API request limit2

1,000

Infuse AI

AI Builder capacity add-on

$

An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment

2 Service limits are published here – PowerApps and Flow capacity add-on can be purchased to increase daily service limits

3 Common Data Service database and file capacity entitlements are pooled at the tenant level


PowerApps Per User Plan

Which equips a user to run unlimited applications (within service limits) based on the full capabilities of PowerApps for $40/user/month.


Plans and capabilities

PowerApps per user plan

Run custom apps / portals

Run custom apps (both canvas and model driven)

Unlimited

Access custom portals

Unlimited


Connect to your data

Standard connectors

Premium connectors

On-premise data gateway

Custom connectors

Store and manage data

Utilize Common Data Service

Create and access custom entities (includes complex entities)

Dynamics 365 restricted entities access1

Read only

Execute workflows

Microsoft Flow use rights

Within app context

(Classic CDS) Non real-time and real-time workflows


Per license capacity2

Common Data Service Database Capacity3

250 MB

Common Data Service File Capacity3

2 GB

Daily API request limit2

5,000

Infuse AI

AI Builder capacity add-on

$

1 An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment

2 Service limits are published here – PowerApps and Flow capacity add-on can be purchased to increase daily service limits

3 Common Data Service database and file capacity entitlements are pooled at the tenant level


More details around PowerApps licensing can be found in Microsoft PowerApps and Power Automate License Guide.


Related articles: