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PowerApps Licensing

After reading this article, you will find more information about PowerApps licensing, available licensing plans and the differences between them.


TABLE OF CONTENTS


Licensing Overview for Power Platform


General purpose, full PowerApps capabilities are licensed on a standalone basis. Additionally, limited PowerApps capabilities are included within various Office 365 and Dynamics 365 licenses. A high-level overview of the licensing structure is presented below:



Per user, per appPer userSeeded PowerApps
Licensing schemePer user, per appPer userThrough Office 365 and Dynamics 365 user
DescriptionAllow individual users to run applications (1) for a specific business scenario based on the full capabilities of PowerAppsEquip users to run unlimited applications based on the full capabilities of PowerAppsCustomize and extend Office 365 & Dynamics 365 applications



PowerApps Use Rights Included With Office 365 License


Limited PowerApps use rights are included with select Office 365 licenses to allow users to customize & extend Office 365 for productivity scenarios. For a complete list of Office 365 licenses that include PowerApps use rights, see the table below:


Qualifying Licenses - Office 365
Office 365 Business EssentialsOffice 365 A5 for Students
Office 365 Business PremiumOffice 365 Education E3 for Faculty
Office 365 A1 for FacultyOffice 365 Education E3 for Students
Office 365 A1 for StudentsOffice 365 Education for Homeschool for Faculty
Office 365 A1 Plus for FacultyOffice 365 Education for Homeschool for Students
Office 365 A1 Plus for StudentsOffice 365 Enterprise E1
Office 365 A3 for FacultyOffice 365 Enterprise E2
Office 365 A3 for StudentsOffice 365 Enterprise E3
Office 365 A3 for Student Use BenefitOffice 365 Enterprise E3 Developer
Office 365 A5 for Student Use BenefitOffice 365 Enterprise E3 without ProPlus
Office 365 A5Office 365 Enterprise E5
Office 365 A5 for FacultyOffice 365 Enterprise F1



Here is a brief overview of capabilities included with PowerApps for Office 365 plan. 


Capabilities
Office 365
Run custom apps/portalsRun custom apps (canvas apps)Unlimited
Run custom apps (model driven apps)-
Access custom portals-
Connect to your dataStandard connectors

Premium connectors-
On premise data gateway-
Custom connectors-
Store and manage dataUtilize Common Data Service-
Create and access custom entities (includes complex entities)-
Execute workflowsMicrosoft Flow use rights (See Flow with Office 365 section)

Per license capacity (2) (shared capacity across all PowerApps and Flow usage)Common Data Service Database Capacity (1)-
Common Data Service File Capacity (1)-
Daily API request limit (2)2,000


1 Common Data Service database and file capacity entitlements are pooled at the tenant level.

2 Reference here for more details on usage limits; "PowerApps and Flow capacity add-on" can be purchased to increase daily service limits.


Stand Alone PowerApps Licensing


Customers that need general-purpose and full capabilities of the platform should license PowerApps on a standalone basis. Licensing is supported on both a “per user” basis and a “per user, per app” basis. Both standalone licenses are fully featured. Details follow.

PowerApps Per App Plan 

This allows individual users to run applications (2 apps and a single portal) for a specific business scenario based on the full capabilities of PowerApps for $10/user/app/month. This plan provides an easy way for customers to get started with the platform before broader scale adoption.


Plans and capabilitiesPowerApps per app plan
Run custom apps / portalsRun custom apps (both canvas and model driven)
2 apps
Access custom portals
1 custom portal
Connect to your dataStandard connectors

Premium connectors

On premises data gateway

Custom connectors

Store and manage dataUtilize Common Data Service

Create and access custom entities

Dynamic 365 restricted entities access (1)Read only
Execute workflowsMicrosoft Flow use rightsWithin app context
(Classic CDS) Non-real-time and real-time workflows

Per license capacity (2)Common Data Service Database Capacity (3)50 MB
Common Data Service File Capacity (3)400 MB
Daily API request limit (2)1,000
Infuse AIAI Builder capacity add-on
$


1 An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment.

2 Service limits are published here – PowerApps and Flow capacity add-on can be purchased to increase daily service limits.

3 Common Data Service database and file capacity entitlements are pooled at the tenant level.


PowerApps Per User Plan

Which equips a user to run unlimited applications (within service limits) based on the full capabilities of PowerApps for $40/user/month.


Plans and capabilities
PowerApps per user plan
Run custom apps / portals

Run custom apps (both canvas and model driven)

Unlimited

Access custom portals

Unlimited
Connect to your dataStandard connectors

Premium connectors

On-premise data gateway

Custom connectors

Store and manage dataUtilize Common Data Service

Create and access custom entities (includes complex entities)

Dynamics 365 restricted entities access (1)Read only
Execute workflowsMicrosoft Flow use rightsWithin app context
(Classic CDS) Non-real-time and real-time workflows

Per license capacity (2)Common Data Service Database Capacity (3)250 MB
Common Data Service File Capacity (3)2 GB
Daily API request limit (2)5,000
Infuse AIAI Builder capacity add-on$


1 An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment.

2 Service limits are published here - PowerApps and Flow capacity add-on can be purchased to increase daily service limits.

3 Common Data Service database and file capacity entitlements are pooled at the tenant level.


More details around PowerApps licensing can be found in Microsoft PowerApps and Power Automate License Guide.


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