Try ShortPoint nowAfter reading this article, you will find more information about PowerApps licensing, available licensing plans and the differences between them.
TABLE OF CONTENTS
- Licensing Overview for Power Platform
- PowerApps Use Rights Included With Office 365 License
- Stand Alone PowerApps Licensing
Licensing Overview for Power Platform
General purpose, full PowerApps capabilities are licensed on a standalone basis. Additionally, limited PowerApps capabilities are included within various Office 365 and Dynamics 365 licenses. A high-level overview of the licensing structure is presented below:
| Per user, per app | Per user | Seeded PowerApps | |
| Licensing scheme | Per user, per app | Per user | Through Office 365 and Dynamics 365 user |
| Description | Allow individual users to run applications (1) for a specific business scenario based on the full capabilities of PowerApps | Equip users to run unlimited applications based on the full capabilities of PowerApps | Customize and extend Office 365 & Dynamics 365 applications |
PowerApps Use Rights Included With Office 365 License
Limited PowerApps use rights are included with select Office 365 licenses to allow users to customize & extend Office 365 for productivity scenarios. For a complete list of Office 365 licenses that include PowerApps use rights, see the table below:
| Qualifying Licenses - Office 365 | |
| Office 365 Business Essentials | Office 365 A5 for Students |
| Office 365 Business Premium | Office 365 Education E3 for Faculty |
| Office 365 A1 for Faculty | Office 365 Education E3 for Students |
| Office 365 A1 for Students | Office 365 Education for Homeschool for Faculty |
| Office 365 A1 Plus for Faculty | Office 365 Education for Homeschool for Students |
| Office 365 A1 Plus for Students | Office 365 Enterprise E1 |
| Office 365 A3 for Faculty | Office 365 Enterprise E2 |
| Office 365 A3 for Students | Office 365 Enterprise E3 |
| Office 365 A3 for Student Use Benefit | Office 365 Enterprise E3 Developer |
| Office 365 A5 for Student Use Benefit | Office 365 Enterprise E3 without ProPlus |
| Office 365 A5 | Office 365 Enterprise E5 |
| Office 365 A5 for Faculty | Office 365 Enterprise F1 |
Here is a brief overview of capabilities included with PowerApps for Office 365 plan.
Capabilities | Office 365 | |
| Run custom apps/portals | Run custom apps (canvas apps) | Unlimited |
| Run custom apps (model driven apps) | - | |
| Access custom portals | - | |
| Connect to your data | Standard connectors | ⚫ |
| Premium connectors | - | |
| On premise data gateway | - | |
| Custom connectors | - | |
| Store and manage data | Utilize Common Data Service | - |
| Create and access custom entities (includes complex entities) | - | |
| Execute workflows | Microsoft Flow use rights (See Flow with Office 365 section) | ⚫ |
| Per license capacity (2) (shared capacity across all PowerApps and Flow usage) | Common Data Service Database Capacity (1) | - |
| Common Data Service File Capacity (1) | - | |
| Daily API request limit (2) | 2,000 | |
1 Common Data Service database and file capacity entitlements are pooled at the tenant level.
2 Reference here for more details on usage limits; "PowerApps and Flow capacity add-on" can be purchased to increase daily service limits.
Stand Alone PowerApps Licensing
Customers that need general-purpose and full capabilities of the platform should license PowerApps on a standalone basis. Licensing is supported on both a “per user” basis and a “per user, per app” basis. Both standalone licenses are fully featured. Details follow.
PowerApps Per App Plan
This allows individual users to run applications (2 apps and a single portal) for a specific business scenario based on the full capabilities of PowerApps for $10/user/app/month. This plan provides an easy way for customers to get started with the platform before broader scale adoption.
| Plans and capabilities | PowerApps per app plan | |
| Run custom apps / portals | Run custom apps (both canvas and model driven) | 2 apps |
| Access custom portals | 1 custom portal | |
| Connect to your data | Standard connectors | ⚫ |
| Premium connectors | ⚫ | |
| On premises data gateway | ⚫ | |
| Custom connectors | ⚫ | |
| Store and manage data | Utilize Common Data Service | ⚫ |
| Create and access custom entities | ⚫ | |
| Dynamic 365 restricted entities access (1) | Read only | |
| Execute workflows | Microsoft Flow use rights | Within app context |
| (Classic CDS) Non-real-time and real-time workflows | ⚫ | |
| Per license capacity (2) | Common Data Service Database Capacity (3) | 50 MB |
| Common Data Service File Capacity (3) | 400 MB | |
| Daily API request limit (2) | 1,000 | |
| Infuse AI | AI Builder capacity add-on | $ |
1 An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment.
2 Service limits are published here – PowerApps and Flow capacity add-on can be purchased to increase daily service limits.
3 Common Data Service database and file capacity entitlements are pooled at the tenant level.
PowerApps Per User Plan
Which equips a user to run unlimited applications (within service limits) based on the full capabilities of PowerApps for $40/user/month.
Plans and capabilities | PowerApps per user plan | |
| Run custom apps / portals | Run custom apps (both canvas and model driven) | Unlimited |
Access custom portals | Unlimited | |
| Connect to your data | Standard connectors | ⚫ |
| Premium connectors | ⚫ | |
| On-premise data gateway | ⚫ | |
| Custom connectors | ⚫ | |
| Store and manage data | Utilize Common Data Service | ⚫ |
| Create and access custom entities (includes complex entities) | ⚫ | |
| Dynamics 365 restricted entities access (1) | Read only | |
| Execute workflows | Microsoft Flow use rights | Within app context |
| (Classic CDS) Non-real-time and real-time workflows | ⚫ | |
| Per license capacity (2) | Common Data Service Database Capacity (3) | 250 MB |
| Common Data Service File Capacity (3) | 2 GB | |
| Daily API request limit (2) | 5,000 | |
| Infuse AI | AI Builder capacity add-on | $ |
1 An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment.
2 Service limits are published here - PowerApps and Flow capacity add-on can be purchased to increase daily service limits.
3 Common Data Service database and file capacity entitlements are pooled at the tenant level.
More details around PowerApps licensing can be found in Microsoft PowerApps and Power Automate License Guide.
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