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How to Display Office 365 Room Calendar View in SharePoint

Office 365 has room and equipment mailboxes that make it easy for users in an organization to reserve conference rooms, training rooms, meeting rooms, company transportation, and media equipment when needed through Outlook. 


With ShortPoint Connect, you can showcase all reservations for rooms or equipment, providing real-time information about availability and reservations on your SharePoint page. This article will demonstrate how you can create a tabbed view of all your rooms with current reservations inside each tab.


tab view of rooms


TABLE OF CONTENTS


Prerequisite

  • You must have Tenancy Administrator permissions to create rooms and equipment emails.
  • You have the latest version of ShortPoint installed on your SharePoint environment.
  • You are a ShortPoint Designer with an active license.

Step-by-step Tutorial

The steps have been divided into four parts. Follow all four parts to learn how to display Office 365 Room Calendar view on your SharePoint page:


NOTEIf you already have your Rooms & Equipment emails ready and have your calendars configured, you may proceed to part 3 of the tutorial.


Part 1: Create Rooms and Equipment Emails

Follow the steps below to learn how to create rooms and equipment emails:


Step 1: Open the Rooms & Equipment page


Go to the Microsoft 365 admin center:


Microsoft 365 admin center


Select Show all:


Show all


Click Resources:


Resources


Select Rooms & equipment:


Rooms & equipment


Step 2: Add Room / Equipment


In the rooms/equipmentIn the Rooms & Equipment page, you will see all the rooms/equipment you already have. To add a new one, click Add resource:


Add Resource


Select the Resource type you prefer. For this guide, we will add a Room:


Add resource


Fill in the necessary details:


details to fill in


Click Save:


Save


If you have any more rooms/ equipment to add, repeat the steps above.


Part 2: Use Room & Equipment email to create new events

Follow the steps below to learn how to use rooms & equipment email:


Step 1: Add New event


Go to your Outlook calendar:


Outlook calendar


Select New event:


New event


Step 2: Fill in the necessary details


Add an Event Title:


event title


Write the email of the room where you want to schedule the event in the Invite attendees field:


Invite attendees field


You will see the room's availability. Select the date and time slot you prefer:


Select time


Step 3: Finalize the event


Click Send to finalize the new event:


Send


If you have any more events to schedule for other rooms, repeat the steps above.


Part 3: Insert and Customize the Tabs Design Element

You need the Tabs Design Element to achieve the tabbed view of all rooms. Follow along to learn how to insert and customize it:


Step 1: Edit the ShortPoint web part


Go to the SharePoint page you want to use and click Edit:


Edit


Click the ShortPoint tag:


ShortPoint tag


Select the pencil icon:


pencil icon


Step 2: Insert the Tabs Design Element


Click the plus icon:


plus icon


Use the search bar to look for the Tabs Design Element and click it:


Tabs


Step 3: Add all your rooms to the Tabs Design Element


Click the cogwheel icon to edit the content of a tab:


cogwheel icon


Write the name of the room as the Title:


title


Delete default tab content:


delete


Click the back icon:


back icon


Repeat the steps above until you add all your rooms:


all rooms added


Step 4: Customize the look of the Tabs


Navigate to the Design tab:


design tab


Customize the design of the Tab according to your preference:


customize tab


Once satisfied, click the green check mark:


Green checkmark


Part 4: Connect the tabs to the Room & Equipment email:

Follow the steps to learn how to use the Shared Events (Outlook) connection type to connect to the Room & Equipment email:


Step 1: Switch to Grid Mode


NOTEShortPoint Connect is currently only available in Grid mode.


Click the Switch to Grid Mode icon:


Switch to Grid Mode icon


Step 2: Insert the Events Design Element


Scroll down until you see the Tabs Design Element you added earlier and click the plus icon inside the tab:


plus icon


Use the search bar to look for Events and click it:


Events


Step 3: Use the Shared Events (Outlook) connection type


Navigate to the Connect tab:


Connect tab


Select Shared Events (Outlook):


Shared Events


Write the Room & Equipment email of the room you want to connect to in the field provided:


email


Tick the check box to consent to the condition that all events of the account provided will be shared by all site visitors:


check box


Click Connect:


Connect


NoteFor more information about the Shared Events (Outlook) connection type, check out our Connection Type: Shared Events (Outlook).

Step 4: Map Items to Display


Navigate to the Items tab:


Items tab


Delete all default content:


delete default content


Use the link icon under each field to select the properties you want to display. For this guide, we will display the Title, Duration, Event Date, and End Date:


Map items


NoteFor more information about items mapping, check out our ShortPoint Connect: Basic Tutorial.


Click Preview to see how the Events will look on your page:


Preview


Once satisfied, click Insert:


Insert


Step 5: Repeat steps 2 to 4 for the other tabs


Repeat steps 2 to 4 for the other tabs. After doing so, you will see Shared Events (Outlook) inside all your tabs:


Shared Events


Step 6: Save


Click the eye icon to see your page in real-time:


eye icon


Once satisfied, click Save:


Save


Congratulations! You can now go ahead and create a go-to page for all your room and equipment resources.


Related articles:


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